Policies

You are here

University of Maryland, College Park Procedures for Student Organizations

Consolidated USM and UMD Policies and Procedures

V-1.00(F) UMCP PROCEDURES FOR STUDENT ORGANIZATIONS

(APPROVED BY THE PRESIDENT 1 AUGUST 1991)

  I.   Policy
 
       Due to the large number of student organizations at UMCP, it
       is necessary to establish a process to identify those
       student groups which will receive University support, and
       thereby establish a basis of a relationship between the
       University and the organization.  The UMCP Office of Campus
       Activities was created to support the development of
       individual students by promoting involvement opportunities;
       assisting students in making choices about co-curricular
       activities; facilitating the integration of those
       experiences into their self concept and total development;
       and recognizing outstanding achievement in those endeavors.
       One of the primary functions of the office is to provide
       assistance to student organizations.
 
       The Office of Campus Activities has developed a registration
       process for student organizations.  This process serves many
       purposes.  First, it offers structure by providing
       parameters in which organizations can function.  Secondly,
       it establishes a communication pattern between organizations
       and the Office of Campus Activities to provide support and
       stability for activities.  Finally, it clearly defines
       consequences for groups which choose not to exist in
       accordance with these guidelines.
 
       Following are the registration procedures and guidelines for
       UMCP students.
 
  II.  Student Organization
 
       A.   Definition
 
            A student organization is defined as any registered
            group/organization at UMCP which is directed and
            controlled by students of the University of Maryland
            whose programs and activities affect the educational
            process, promote cultural understanding and student
            welfare, and/or contribute to the overall community
            within the University of Maryland College Park.
 
       B.   Membership
 
            Active membership in registered student organizations
            shall be limited to registered students, faculty and
            staff.  Students must constitute a majority of the
            membership.  All offices must be held by students.
            Faculty and staff who are not students shall not be
            eligible to hold an office other than advisor.
 
  III. Registration
 
       A.   Definition
 
            Registration approval is a function of the Office of
            Campus Activities.  Registration shall be defined as
            the process whereby a student organization acquires
            eligibility to receive University support as described
            in Section III.D. of this policy.  The relationship
            between the University and registered student
            organizations generates neither a contractual-
            relationship between the University and the
            organization, nor a property right or expectancy in the
            organization of any sort.  Duties performed and
            activities undertaken by registered organizations are
            not University duties or activities.  The title
            "University of Maryland" may not be used in conjunction
            with the name of the student organization.
 
       B.   Types of Registration
 
            1.   Temporary: Temporary registration is generally
                 granted to groups that will only operate for a
                 short period of time on campus.  Examples of
                 groups in this category are groups to a support-
                 term program, groups formed to support a specific
                 candidate, or summer school residence hall groups.
                 Temporary registration is granted for a period of
                 time not to exceed one year.
 
            2.   Continuing: Continuing registration is granted to
                 groups that are of a more permanent nature.  This
                 is an annual renewable registration.
 
            3.   Provisionary: Provisionary registration is granted
                 for the expressed purpose of allowing a group of
                 students the time to organize a permanent student
                 organization.  The registration is granted for a
                 period of three months.  This may be renewed at
                 the discretion of the Office of Campus Activities.
 
            4.   Probationary: Probationary status is placed by the
                 Office of Campus Activities upon a student
                 organization which has been registered and
                 involved in judicial violations and/or violation
                 of University policies, procedures and guidelines.
                 While placed in this status, privileges granted to
                 registered organizations may be partially or
                 totally restricted or withheld.  this probation is
                 placed upon a group for a specified period of
                 time.  The probation may be removed and
                 registration granted only after review and
                 approval of the Office of Campus Activities.
 
       C.   Responsibilities of Student Organizations and Officers
 
            1.   Student organizations shall abide by University
                 regulations.
 
            2.   A student organization shall abide by and be
                 subject to the Code of Student Conduct.
 
            3.   A student organization shall not conduct
                 commercial activities which either directly or
                 indirectly contribute to the private financial
                 benefit of any person or of any organization other
                 than the student organization itself or the
                 University of Maryland.  The officers, advisors
                 and members of a student organization shall
                 refrain from using the student organization or
                 their position therein to the benefit of any
                 private commercial enterprise or organization
                 other than the student organization itself or the
                 University of Maryland.
 
            4.   A student organization shall not discriminate in
                 its admission to membership in violation of
                 applicable federal, state, local laws and/or
                 University regulations.
 
            5.   If a student organization is funded by the Student
                 Government Association, it shall abide by all
                 University  and S.G.A. financial guidelines.
 
            6.   Officers are encouraged to improve their
                 leadership skills through attendance at available
                 workshops and other opportunities provided by the
                 Office of Campus Activities.
 
       D.   Privileges of Registered Student Organizations in Good
            Standing
 
                 Privileges include, but are not limited to, the
                 following:
 
            1.   Use of campus facilities and space "for free" or
                 for an appropriate charge.
 
            2.   Assistance in the planning or development of the
                 student organization and its programs.
 
            3.   The University Book Center offers a 15% discount
                 to registered student organizations for the
                 purchase of supplies and group related items. The
                 Office of Campus Activities handles the necessary
                 paperwork for this privilege.
 
            4.   Access to the Maryland Organization Resource
                 Center (MORC), located in the Office of Campus
                 Activities.
 
            5.   Eligibility to apply for S.G.A. funding.
 
            6.   On-campus fund raising through acceptable methods
                 with prior approval.
 
            7.   Advertising through University sponsored forums to
                 recruit members from the campus community and,
                 when appropriate approval has been obtained,
                 advertisement of organization sponsored events in
                 University publications.
 
            8.   Free copies of various University and Campus
                 Activities publications, booklets and handouts.
 
            9.   Use of University services such as purchasing,
                 printing, maintenance, motor pool, computer
                 services, and general stores with approval of, and
                 coordinated through, the S.G.A. Accounts Office.
 
            10.  A listing in the Student Organizations Directory.
 
            11.  Access to a Bulk Mailing Permit through the Office
                 of Campus Activities.
 
  VI.  Registration Process
 
            The officer(s) must meet with the Office of Campus
            Activities to determine the appropriate type of
            registration.
 
       A.   Continuing and Temporary Registration Process
 
            Registration for Continuing and Temporary Registration
            Status will require one of the following two processes:
 
            1.   Renewal Registration: If the Office of Campus
                 Activities has a current file on an organization,
                 the organization must renew its registration one
                 month after the organization's officer elections
                 occur, or a change is made in the organization's
                 constitution, address or stated purpose.
 
                 Complete the renewal form available at the Office
                 of Campus Activities.  The renewal form must be
                 submitted by a member authorized by your
                 organization to conduct business for your
                 organization with the Office of Campus Activities
                 (generally the past president or treasurer).
 
                 Failure to renew an organization's registration
                 will result in the revocation of the
                 organization's privileges, including eligibility
                 to reserve campus space, the 15% book store
                 discount and eligibility to apply for S.G.A.
                 funds.
 
            2.   New Registration: If an organization was not
                 formally registered with the Office of Campus
                 Activities during the past academic year, it must
                 complete and submit the Student Organization
                 Registration/Recognition Form along with a copy of
                 the organization's constitution or by-laws.  Upon
                 approval of the organization's registration by the
                 Office of Campus Activities, the organization may
                 take advantage of the privileges discussed in
                 section III, part D of these guidelines.
 
            For either the renewal or new registration process, the
            following information must be provided:
 
            1.   Names and social security numbers of eight
                 members.
 
            2.   Names and addresses of group contact person,
                 treasurer, and organization faculty advisor.
 
            3.   Copy of constitution (new registration or if
                 changes have been made to existing constitution).
 
            Approval by the Office of Campus Activities is
            discretionary.  It is contingent upon the Office of
            Campus Activities' determination that the student
            organization meets the criteria listed in Section IV,
            part C of these guidelines, and that the registration
            is in the best interest of the campus community.
 
       B.   Provisionary Registration Process
 
            1.   Submit completed and signed registration
                 application to the Office of Campus Activities.
                 Applications will be accepted at any time during
                 the year but must be submitted at least ten (10)
                 working days prior to the conduct of any planned
                 activities of the student organization.
 
            2.   Meet periodically with the Office of Campus
                 Activities.
 
            3.   Approval by the Office of Campus Activities is
                 discretionary.  It is contingent upon the Office
                 of Campus Activities' determination that the
                 student organization meets the criteria listed in
                 Section IV, part C of these guidelines, and that
                 registration is in the best interest of the campus
                 community.
 
            4.   Within three months must apply for Continuing or
                 Temporary Registration.
 
       C.   Criteria for Registration Approval
 
            1.   The proposed student organization meets the
                 definitional and membership requirements of a
                 student organization as outlined in these
                 guidelines.
 
            2.   The purpose of the proposed student organization
                 is determined by the Office of Campus Activities
                 to be in the best interest of the University of
                 Maryland and the student organization shall be
                 able to fulfill all responsibilities of a student
                 organization as outlined in Section III, part C of
                 the guidelines.
 
            3.   The proposed student organization has completed
                 the required steps for registration approval.
 
  V.   Failure to Adhere to Regulations
 
       A.   Registration Review
 
            The Office of Campus Activities will periodically
            review student organization registrations.  Failure to
            continue to meet the definition of a student
            organization and/or organization membership or failure
            to adhere/comply with the responsibilities of a student
            organization and/or its officers could cause the
            organization's registration to be reviewed.
 
            The registration may be reviewed by the Office of
            Campus Activities and/or the Judicial Programs Office.
            Prior to action by the Office of Campus Activities, the
            student organization will be notified of an opportunity
            to meet with a representative of that Office to discuss
            specific concerns.  The student organization will
            subsequently be notified in writing of any sanctions
            imposed by the Office of Campus Activities.
 
       B.   Sanctions
 
            As a result of registration review, sanctions that may
            be placed on the organization include but are not
            limited to:
 
            1.   Placing a group on probation with full privileges.
 
            2.   Placing a group on probation with restricted
                 privileges.
 
            3.   Suspension of registration without privileges.
 
            4.   Revocation of registration.
 
            5.   Referral of organization's officers to the
                 Judicial Board.
 
  VI.  Authority
 
            The Office of Campus Activities makes the final
            decision regarding the registration of an organization
            in accordance with these guidelines and may grant
            certain exceptions or make additional requirements on a
            case-by-case basis.