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University of Maryland Policies and Procedures for Environmental, Safety and Health Management

Consolidated USM and UMD Policies and Procedures



  Through its teaching, research and service as the flagship campus
  of the University System of Maryland, and as the State's land-grant university,
  the University of Maryland, College Park, is a
  prominent contributor to the policies and practices that enhance
  the global environment.  It is therefore highly appropriate that
  UM conduct its internal operations in the spirit of this
  leadership role, and in compliance with all applicable laws,
  regulations and appropriate recommendations.
  All operations should be a model of quality in environmental,
  safety and health (E,S&H) practices.  The following principles
  have been established to guide faculty, staff, and students in
  these practices at UM:
           1.   Support University policies which place the institution
                at the forefront of quality initiatives which promote
                awareness and compliance at all levels of the
           2.   Practice personal accountability for responsible
                behavior within the University community;
           3.   Comply with applicable laws and regulations and where
                appropriate other institutional guidelines and
           4.   Participate in the development of sound institutional
                policies and regulations;
           5.   Support University policies that place UM at the
                forefront of environmental quality initiatives that
                reduce hazardous waste generation and conserve
                University resources; and
           6.   Encourage those who do business with the University to
                apply these principles.
  II.      SCOPE
  This policy is intended to provide guidance to UM faculty, staff,
  and students and to provide a framework for the development and
  implementation of University policies and procedures regarding
  compliance with federal, state and local regulations for
  environmental protection (air, water, soil), occupational safety,
  public health, biological safety, fire safety, hazardous
  materials management; and UM risk and insurance management.  This
  policy is not intended to apply to UM policies and procedures
  regarding public or personal security or crime prevention.
  UM is a complex organization consisting of thirteen
  colleges/schools and extensive support functions necessary to the
  operations of the institution.  From the legal, regulatory, and
  public perspectives, the University is one corporate entity and
  is held accountable as such by federal and state authorities.
  For these reasons, UM has the responsibility to establish
  policies and provide resources to ensure compliance with all
  environmental, safety and health laws.  For purposes of this
  responsibility the following structure is utilized:
  A.       Department of Environmental Safety
           The Department of Environmental Safety (DES) is responsible
           for the administration of the campus policies and is
           accountable for the University's compliance with all
           environmental, safety and health regulations.  It carries
           out this mission by providing technical, regulatory and
           related management services to the colleges/schools and
           departments who have a shared responsibility for operational
           accountability for regulatory compliance.  DES assists the
           colleges/schools and departments in the development and
           implementation of programs, including training, emergency
           response, and analysis of specific problems so that
           compliance is practical at the unit level.  DES is the unit
           responsible for all official University contact with
           external governmental regulatory agencies concerned with
           workplace health, safety and environmental compliance.  In
           consultation with University legal counsel and, as required,
           representation by the Office of the Attorney General, DES
           shall coordinate all University responses to regulatory
           agencies' inquiries, complaints, lawsuits and other formal
           proceedings.  By working with a Policy Committee, DES is
           instrumental in the design and implementation of an
           effective environmental safety program.  DES reports to the
           Vice President for Administrative Affairs.
  B.       Colleges/Schools and Other University Departments
           It is the responsibility of each college/school and
           administrative department to conduct its operations in
           accordance with all applicable laws and regulations, and to
           implement the University's environmental, safety and health
           policies.  With the professional guidance and assistance of
           DES, these responsibilities include, but are not limited to:
           training; informing employees about workplace hazards and
           safety procedures; conducting inspections and correcting
           violations; investigating incidents and employee complaints;
           enforcing policies; and appropriately documenting activities
           and processes.
       Each Dean and major operating unit director shall designate
       an Environmental, Safety and Health Coordinator to be
       responsible for the coordination of operations within the
       colleges/schools or major operating unit departments.  The
       Environmental, Safety and Health Coordinator shall have
       delegated authority from the Dean, Chair or Director for
       managing environmental, safety and health activities in the
       college/school or department, including authority to
       establish procedures, investigate complaints and incidents,
       and audit performance.  The Environmental, Safety and Health
       Coordinator will have the responsibility to report
       activities and unresolved compliance issues to the
       delegating authority as well as the Director, DES.  The
       departmental E,S&H Coordinators serve as associates and
       adjuncts to DES professional staff within the scope of this
  C.       University Environmental, Safety and Health Policy Committee
           The University E,S&H Policy Committee serves as the primary
           source of policy guidance on all matters pertaining to
           environmental, safety and health compliance and related
           regulatory developments.  The University E,S&H Policy
           Committee is responsible for ensuring that the University
           responds appropriately to assure compliance with current and
           potential environmental, safety and health regulations.  The
           Committee is charged with examining the gradations of
           response possible for a given environmental, safety and
           health regulation and determining the most appropriate
           course of action for the institution and its employees.  In
           this context, the Committee recommends University policy for
           approval by the President, and monitors developments to
           ensure that University policies are observed and remain
           The University E,S &H Policy Committee is chaired by the
           Vice President for Administrative Affairs, and includes
           broad representation by members of the faculty and
           administration.  The Associate Provost for Research and Dean
           of the Graduate School serves on the committee to ensure
           Research and Graduate Faculty input on all committee issues.
  D.       Environmental, Safety, and Health Operations Committee
           The E,S&H Operations Committee is an institutional group of
           operations managers from the colleges/schools and
           departments who work with the Director of DES to ensure that
           activities and services are efficiently provided to the
           University.  The Operations committee also evaluates
           University-wide environmental, health, and safety issues and
           proposes recommended policy actions to the Policy Committee.
           The E,S&H Operations Committee is also responsible for
           monitoring the external regulatory environment and
           University practices to ensure that problems are
           appropriately identified and response strategies developed.
           The E,S&H Operations Committee is chaired by the Director of
           DES.  The E,S&H Operations Committee reports through the
           Director of DES to the Vice President for Administrative
  E.       Special Committees
           Faculty-chaired committees overseeing aspects of the UM
           Environmental Safety Program impacting research activities
           (Biological and Chemical Hygiene Committee, Institutional
           Biosafety Subcommittee, Radiation Safety Committee) shall
           maintain their role of faculty governance and shall report
           to and be appointed by the Associate Provost for Research
           and Dean of the Graduate School.  Additionally, the
           Institutional Biosafety Subcommittee and the Radiation
           Safety Committee review grant proposals relative to their
           field of expertise for the Assurances on Hazardous
           Procedures (AHPS) Program.  These Committees and other
           non-faculty chaired Environmental Safety Committees (Indoor Air
           Quality Committee, etc.) will be responsible for
           recommending policies related to their area of program
           oversight to the Policy Committee.
  F.       University Faculty, Staff, and Students
           It is the responsibility of individuals to conduct their
           activities at UM in compliance with all applicable
           government, University, and department policies and
           regulations.  The success of the University's environmental,
           safety and health management activities directly depends
           upon the active involvement of individuals through
           participation in training; abiding by established safety and
           environmental procedures; reporting hazards and potential
           violations of regulations; and recommending improvements.
           The Maryland Tort Claims Act gives State employees, students
           and volunteers immunity from tort suits under certain
           circumstances.  As a general matter, State employees are
           immune from suit in State courts and from liability for
           tortious acts, and under certain circumstances from
           liability for civil claims other than torts, if the alleged
           acts 1 I were done within the scope of their employment;
           and, 2Ù were done without malice or gross negligence.
           Employees charged with criminal acts may not be represented
           by the State, but may, if not criminally responsible,
           receive reimbursement for reasonable counsel fees as
           permitted by Maryland law.
           University faculty, staff, and students shall follow
           established UM E,S&H policy and abide by federal, state, and
           local laws and regulations.
  DES shall provide annual training for the departmental E,S&H
  Coordinators, and shall provide a manual of fact sheets for their
  reference.  In addition, DES shall maintain a campus Internet
  resource which shall include current UM E,S&H bulletins, safety
  and health information, and links to other appropriate regulatory
  agencies, material safety data, etc.
  The Director of DES, or a designee, shall maintain regular
  communications with the E,S&H Coordinators and shall respond in a
  timely manner to all requests for advice or assistance.
     V.    REPORTING
  The University is committed to investigating and appropriately
  reporting all environmental, safety and health incidents.  It is
  the responsibility of all employees of the University to disclose
  fully any activity that may be or may result in a violation of
  any environmental, safety and health regulation, and to
  participate cooperatively in the investigation and remediation of
  any incidents.  Any incident or questions regarding compliance
  should normally be reported to the environmental and safety
  compliance officer at the college/school or administrative
  department.  In the event that the compliance officer is not
  available, incidents should be reported to the Director of DES,
  or the Director's authorized designee.  Employees and students
  who report incidents in accordance with law and UM procedures, or
  who raise questions or concerns about the University's
  environmental, safety and health procedures, will not be
  penalized by UM and such action will not reflect adversely on the
  employee's or student's record.
      VI.       ENFORCEMENT
  The University views compliance with all applicable laws and
  regulations as a condition of employment, and violation of such
  requirements shall be considered grounds for disciplinary action,
  including termination of employment.
  Further, governmental agencies have established increasingly
  strict policies to ensure compliance with environmental, safety
  and health regulations, including harsh civil penalties and
  individual criminal prosecution leading to possible imprisonment
  and substantial fines.  Accordingly, the University expects all
  faculty, staff, and students to be vigilant in complying with all
  applicable environmental, safety and health laws.